Delegation
A delegation is the formal name referred to in Council’s Procedural By-law for an individual or group who appear in person to present information at a council or committee meeting. Delegations may only speak to items that are listed on the agenda for that meeting and all delegations shall address their concerns through the chairperson presiding over the meeting.
Request to appear as a delegation
Requests to appear as a delegation must be in writing and sent to the clerk’s department at City Hall (1 Pembroke St. E., Pembroke, ON, K8A 3J5) or by email. All requests are reviewed by the clerk and may be forwarded to the executive committee of council to decide. Not all delegation requests will be approved. Your request may be directed to other committees or to staff. A member of the administration office will contact you with the decision of clerk and/or executive committee. If your request is approved, you will be provided with further details including the meeting date, time, and which specific committee meeting you will attend.
Please take note that all general correspondence supplied to Council are considered as a public document.
Procedures
Procedures for Delegations to Appear
Procedures for Delegations of Individual Ratepayers to Appear