Administration Department
The City's Administration Department consists of the CAO/deputy clerk, clerk, and an administrative assistant. The clerk is responsible for conducting council meetings and ensuring their decisions are carried through. The Administration Department is also responsible for correspondence between council and the City's departments and residents.
Commissioner of Oaths
The City of Pembroke provides services of a Commissioner of Oaths. Commissioners are regulated under the Commissioners for Taking Affidavits Act, R.S.O. 1990, Chapter C.17, to take affidavits or declarations by asking you to swear or affirm that what is in the document is true. The clerk, deputy clerk, and treasurer of the City of Pembroke are by virtue of office commissioners for taking affidavits in the City of Pembroke.
The Commissioner is not responsible for the content of the affidavit, it is the responsibility of the person whose signature is being commissioned (“the deponent”). Persons swearing or affirming to a document must appear before the Commissioner of Oaths. The deponent must understand not only the details to which they will attest but also the fact that they are swearing an oath that the details are correct. The documents must be completed prior to presenting them for Commissioner, with the exception of their signature. Documents must be signed in the presence of the Commissioner of Oaths. You must be physically present and provide one original piece of photo identification in the form of government-issued photo identification (i.e. a valid driver’s licence, a valid passport or a BYID age of majority card). The Commissioner of Oaths must be satisfied with the authenticity of the person’s identity and signature before they can sign the documents themselves. This is usually confirmed through comparing the signature on a valid piece of identification such as a driving license, passport, etc. Please do not sign the document in advance, as the commissioner must witness your signature.
The clerk’s department does not prepare affidavits or provide legal advice. We wish to advise that our commissioners will not sign wills, living wills, power of attorney, divorce, separation, custody, theft, financial, or real estate-related documents. You need to take these documents to a lawyer for appropriate advice and assistance. The commissioner reserves the right to refuse to commission documents. Please note that commissioners are not able to verify that signatures, marks, or copies of documents are true or genuine. You will need to see a notary public (lawyer and/or paralegal) for those documents.
There is no charge for Commissioner of Oaths services to City of Pembroke residents and ratepayers, however there is a fee of $10 for non-residents/non-ratepayers. This fee is charged in accordance with the City’s By-law 2015-37. These services are available during regular office hours. It is preferable that you call the office ahead of your arrival to ensure that a commissioner is available.