Skip to Content

City of Pembroke logoCity of Pembroke logo

Contact Us
  • Careers
  • Report a Concern
  • Contact Us

I Want To...

  • Apply and Register

    Apply and Register

    • Activities and Recreation Programs
    • Building Permit
    • Job Posting
    • Local Elections
    • Tender Posting
  • Learn How to Pay

    Learn How to Pay

    • Marriage Licence
    • Parking Ticket
    • Pet Licence
    • Property Taxes
    • Water Bill
  • Find and View

    Find and View

    • Agendas and Minutes
    • By-laws
    • Garbage and Recycling Schedule
    • Homesharing
    • Parks and Facilities
  • Living Here
    • Animal Control Services
    • Beautification and Climate Action
    • Building and Renovating
    • By-laws
    • Community Calendar
    • Civic and Youth Awards
    • Community Guide
    • Construction Projects and Road Closures
    • Diversity, Equity, and Inclusion
    • Education
    • Emergencies
    • Garbage and Recycling
    • Health and Long-Term Care
    • Indigenous Resources
    • Library
    • Ottawa River Transit
    • Pembroke/LV Transportation Master Plan
    • Property Taxes
    • Roads and Parking
    • Seniors
    • Services francophones
    • Water and Sewer Services
  • Recreation and Culture
    • Activities and Recreation Programs
    • Aquatic and Swimming Programs
    • Arenas and Skating
    • Arts, Culture, and History
    • Community Calendar
    • Community Guide
    • Community Recreation Grant
    • Facilities and Rentals
    • Farmers' Market
    • Library
    • Parks, Sports Fields, and Splash Pads
    • Seniors
    • Special Events
    • Sports
    • Visit Pembroke
    • Volunteering
  • Business and Development
    • Available Property and Real Estate
    • Bids and Tenders
    • Building and Renovating
    • Business Directory
    • Choose Pembroke
    • Grants for Businesses and Property Owners
    • Planning and Land Use
    • Shopping
  • City Government
    • Accessibility
    • Applications, Licences, and Permits
    • Bids and Tenders
    • Budget and Financial Statements
    • By-laws
    • Careers
    • Civic and Youth Awards
    • Commissioner of Oaths
    • Committees and Boards
    • Construction Projects and Road Closures
    • Contact Us
    • Council
    • Elections
    • Freedom of Information
    • Integrity Commissioner
    • News and Notices
    • Plans, Policies, Reports, and Studies
    • Property Taxes
    • Purchasing
    • Report a Concern
    • Ottawa River Transit
    • Water and Sewer Services
    • Weddings

Flowers in front of City Hall.

Commissioner of Oaths

HomeCity GovernmentCommissioner of Oaths
  • Facebook
  • Twitter
  • LinkedIn
  • Email

Administration Department

The City's Administration Department consists of the CAO/deputy clerk, clerk, and an administrative assistant. The clerk is responsible for conducting council meetings and ensuring their decisions are carried through. The Administration Department is also responsible for correspondence between council and the City's departments and residents.

Commissioner of Oaths

The City of Pembroke provides the services of a Commissioner of Oaths. Commissioners are regulated under the Commissioners for Taking Affidavits Act, R.S.O. 1990, Chapter C.17, to take affidavits or declarations by asking you to swear or affirm that what is in the document is true. The clerk, deputy clerk, and treasurer of the City of Pembroke are by virtue of office commissioners for taking affidavits in the City of Pembroke.

The Commissioner is not responsible for the content of the affidavit, it is the responsibility of the person whose signature is being commissioned (“the deponent”). Persons swearing or affirming to a document must appear before the Commissioner of Oaths. The deponent must understand not only the details to which they will attest but also the fact that they are swearing an oath that the details are correct. The documents must be completed prior to presenting them for Commissioner, with the exception of their signature. Documents must be signed in the presence of the Commissioner of Oaths. You must be physically present and provide one original piece of photo identification in the form of government-issued photo identification (i.e. a valid driver’s licence, a valid passport or a BYID age of majority card). The Commissioner of Oaths must be satisfied with the authenticity of the person’s identity and signature before they can sign the documents themselves. This is usually confirmed through comparing the signature on a valid piece of identification such as a driving license, passport, etc. Please do not sign the document in advance, as the commissioner must witness your signature.

The clerk’s department does not prepare affidavits or provide legal advice.

Documents we can commission include the following:
  • Legal Name Change Application
  • Name Change and/or Sex Change documents and application
  • Declaration Affirming Parentage
  • Election to Change Name of Child under the age of 12 (Service Ontario Form)
  • Vehicle Ownership Transfers - Sworn statement for a transfer of a used vehicle in the Province of Ontario
  • Pension Purposes - Attestations a person is alive and confirming residency
  • Delayed birth registrations
  • Application to amend birth registrations
  • Invitation letters for a visitor's visa
  • Statutory Declaration of Lost Identification
  • Statutory Declaration for Ontario Assistance Program (OSAP) - Statement of Common Law/Supporting Children
  • Statement of Conscience or Religious Belief - Immunization of School Pupils Act (affidavit waiving vaccinations)
  • Consent letters for children travelling out of country
Documents we cannot commission include the following:
  • Wills, Living Wills, Codicils (amendments) to Wills
  • Powers of Attorney
  • Certify True Copies
  • Divorce, Separation, Marriage, or Cohabitation documents
  • Custody documents
  • Real Estate documents, including transfer of land and rental lease agreements
  • Estate Settlement documents including transfers of money or estates of a deceased person
  • Declaration for replacement of shares
  • Documents related to finance (Banking information, RRSP, etc.)
  • Court, Legal and/or Civil issues related documents
  • Ministry of Community and Social Services Family Responsibility Office forms
  • Incomplete documents
  • International educational institution or association documents, including photographs
  • Any documents requiring the signature of a guarantor (document will note this requirement)

You will need to take these documents to a lawyer for appropriate advice and assistance. 

The commissioner reserves the right to refuse to commission documents. 

The fee for Commissioner of Oaths services to City of Pembroke residents and ratepayers is $10. The fee for these services for non-residents/non-ratepayers is $20. This fee is charged in accordance with the City’s By-law 2023-44. These services are available during regular office hours but it is recommended that you call the office ahead of your arrival to ensure that a commissioner is available.

City Government
    • Commissioner of Oaths
  • View full City Government menu
    Toggle Section
    • Accessibility
    • Applications, Licences, and Permits
      Toggle Section Applications, Licences, and Permits Menu
      • Burning Permits
      • Lottery Licences
      • Marriage Licences
        Toggle Section Marriage Licences Menu
        • Wedding Services
      • Pet Licences
      • Planning and Land Use
    • Bids and Tenders
    • Budget and Financial Statements
    • By-laws
      Toggle Section By-laws Menu
      • By-law Enforcement
      • Parking
      • Parking Ticket Complaints
      • Report a Concern
    • Careers
    • Civic and Youth Awards
    • Committees and Boards
      Toggle Section Committees and Boards Menu
      • Meeting Calendar
      • Presenting at a Meeting
    • Construction Projects and Road Closures
    • Contact Us
      Toggle Section Contact Us Menu
      • Report a Concern
    • Council
      Toggle Section Council Menu
      • Agendas and Minutes
      • Council Members
      • Integrity Commissioner
      • Mayor
      • Meeting Calendar
      • Presenting at a Meeting
      • Proclamations and Shared Resolutions
    • Elections
    • Freedom of Information
    • Integrity Commissioner
    • News and Notices
      Toggle Section News and Notices Menu
      • Community Calendar
      • Pembi's Picks Newsletter
      • Subscribe
    • Plans, Policies, Reports, and Studies
    • Property Taxes
      Toggle Section Property Taxes Menu
      • E-Billing
      • Payment Options
      • Property Assessments
      • Property Tax Calculator
    • Purchasing
    • Report a Concern
    • Ottawa River Transit
    • Water and Sewer Services
      Toggle Section Water and Sewer Services Menu
      • E-Billing
      • Payment Options
      • Water Distribution and Wastewater Collection
    • Weddings
      Toggle Section Weddings Menu
      • Marriage Licences
      • Wedding Services

Contact Us

Subscribe To Page Updates

Stay Connected

Sign up for our newsletter on our subscription page to stay up to date on everything happening in Pembroke.

Subscribe Now

City of Pembroke footer logo

  • view our Facebook page
  • view our Twitter page
  • view our Instagram page
  • view our YouTube page

City of Pembroke
1 Pembroke St. E.
Pembroke, ON
K8A 3J5

Telephone: 613-735-6821
Fax: 613-735-3660
Email Us

  • Resources

    • Accessibility
    • Privacy and Freedom of Information
    • Sitemap
    • Website Feedback
    • Contact Us

© City of Pembroke

By GHD Digital

Browser Compatibility Notification

It appears you are trying to access this site using an outdated browser. As a result, parts of the site may not function properly for you. We recommend updating your browser to its most recent version at your earliest convenience.